myProject™

Help Topic: Ballot Invitation Detail

Sponsor Ballot Control Panel >> Ballot Invitation Detail

Purpose

For the Sponsor or Ballot Designee to view the invitation detail (such as number of respondents and balance of classification categories), while the invitation is in progress. Once the ballot group is balanced, the next step is to Initiate the Ballot.

Procedure


NOTE: Sponsor/Ballot Designee must ensure the ballot group is balanced for the pre-ballot stage to conclude and the project move to ballot stage

The ballot group must be balanced, meaning that all classification (interest) categories must be less than or equal to 33.33%. If any categories are more than 33.33%, the Sponsor/Ballot Designee will need to email a balloter(s) to ask the balloter to change his/her classification category (through the "update" link on "Show/Join Open Ballot Invitations," available on the myBallot home page). For Entity Ballots, the EMR will need to modify the classification for his organization.

Classification (interest) categories may change as new balloters sign up for the ballot group group. Return to this screen often to view the ballot group as it is forming. Return here when the invitation is closed to view the final ballot group.

  • From the Sponsor Control Panel, click "View Invitation Summary."


  • For Individual Ballots: Access the invitation detail by clicking "number of responses." This link will provide you with the following information for individual ballots:


    - Ballot Designation and Title
    - Voter Classification Percentages
    - Ballot Group Contact information
    - Name
    - Classification
    - Email Address
    - Phone
    - Member Status
    - Response Date


  • For Entity Ballots : Access the invitation detail by clicking "number of responses." This link will provide you with the following information:


    - Voter Classification Percentages
    - Ballot Group Contact information
    - Organization Name
    - Representative (EBR and EBRA if applicable)
    - Classification
    - Email Address
    - Phone
    - Response Date