myProject™

Purpose


To provide balloting group members with comment submittal instructions for sponsor ballots.

Procedure

You were taken to this screen as a result of clicking the "comment" button on the "Manage by myBallot Activity" screen on the myBallot home page. On this screen, there are:



Search Mechanism



"Show Only Disapproval Vote Comments" Checkbox, and "Show All" (Comments) Link

Single Comment Submittal



Offline Comment Submittal

Comment Submittal Guidelines

Other Important Information

  • A search mechanism;

  • A checkbox, "Show Only Disapproval Vote Comments," and "Show All" (Comments) link; and,

  • Links for "single comment submittal" and "offline comment submittal."

    • Useful to find a comment you have already submitted;

    • Enter a numeric value which will start the list at that comment #; or,

    • Enter a text value which will search comment, proposed change and resolution detail fields.


    • Each circulation of the ballot is represented here by a box -- to view the comments submitted during a given circulation, click the corresponding box.

    • Closed circulations will display comments associated with a negative vote and the "Show Only Disapproval Vote Comments" button will be checked by default.

    • The currently open circulation will show all comments and the "Show Only Disapproval Vote Comments" button will be deselected by default.

      "Show All" (Comments) Link -- to view the complete comment text of one comment, click the truncated text that is displayed, and the full comment will open. To display the complete comment text of all comments, click the "Show All" link.


      • Click this link to submit comments one at a time.

      • Use a provided on-screen form to submit your comments, and use the attachment mechanism to upload a file in any format.

      • Ensure that you comply with the Comment Submittal Guidelines.

      • Click OK when done.

        • Click this link to submit multiple comments at one time.

        • Cllick a link to access one of the system-provided spreadsheets in three possible formats (xls, xml or csv).

        • Enter your comments onto the spreadsheet strictly adhering to the CommentSubmittal Guidelines, and save this spreadsheet when complete.

        • Click the "browse" button to search for the spreadsheet and click OK to upload it into myProject.

          You will be brought back to the Ballot Comments screen where you can submit more comments or review your comments.


          • VERY IMPORTANT!!!

          • Be sure to follow the comment formatting guidelines for each field in the on-screen form for single comment submittal, and on any of the offline comment spreadsheets. Failure to comply with these guidelines may compromise your upload and result in an error code. Note that non-ASCII text will be detected and flagged as an error on both the single comment form and offline comment spreadsheets.

          • Category - Choose General, Technical, or Editorial from the drop-down box.

          • Page -This field requires numeric input -- use integers only. No roman numerals or alpha characters will be accepted by the system. In addition, no decimal points, hyphens, slashes, etc., and no enhanced text (no bold, italic, underscore, etc.). If you would like to reference a page that does not have a number, leave this field blank and enter the page description in the COMMENT field.

          • Sub-clause - Enter the subclause number here -- here, you can use roman numerals, alpha characters, decimal points, etc.

          • Line # - This field requires numeric input -- use integers only. No roman numerals or alpha characters will be accepted by the system. In addition, no decimal points, hyphens, slashes, etc., and no enhanced text (no bold, italic, underscore, etc.)

          • Comment - Enter your comment here -- this field will hold up to 4000 characters.

          • Proposed Change - Your proposed change is entered here. This field will hold up to 4000 characters.


            • 1. "Must be Satisfied" Comments

            • If your vote is Negative, you can select a checkbox, "Must be Satisfied." This means that that comment must be addressed to your satisfaction for you to change your vote to Affirmative during the next ballot recirculation. If you have not yet voted, the data will be stored by the system until you submit your vote.

            • If your vote is Affirmative, you will not be provided with the checkbox, "Must be Satisfied." Sponsor action on any comment associated with an Affirmative vote is solely at his/her discretion.

                2. Viewing/Submitting Own Comments, and Viewing Other Balloter's Comments

              • If you are a balloter, you can view your own comments at any time while the ballot is open, but you cannot view other balloter's comments.

              • When the ballot closing date has been reached, either "ballot closed" or "failed" will appear in the stage column ("closed" if the ballot results met the criteria for closing; "failed" if it did not). In "ballot closed" and "failed" stages, balloters cannot view their own comments or any other balloter's comments.

              • After the ballot closes, the project normally goes to "Comment Resolution" stage. Then, you can view the comments you submitted but you can no longer submit new comments, and you cannot view any other balloter's comments.

              • After comment resolution stage, the project then moves either to "Submitted to RevCom" stage or to "Recirculation" stage.

              • In "Submitted to RevCom" stage, you can view your own comments, and view other balloter's comments.

              • In "Recirculation" stage, you can submit and view your own comments while the ballot is open, but you can view other balloter's comments from prior (closed) recirculations only (not the current circulation).

                  3. Revising/Deleting Own Comments

                • You may edit or delete a comment only wile the ballot period is open.